The best way for us to promote your department events to a wide audience is through submissions on the GW Events Calendar. This is what we link to when publicizing your events across our social media channels and in the Happening This Week! and GW Today newsletters.
To submit an event, please follow these steps:
- Complete the GW Events Calendar Entry Form with your event details. It’s best to prepare all of your event information before attempting to complete the form. This information includes the event name, date, time, location, description (including the registration link, if applicable), audience and graphics/photos. If you are including an image, crop it to 1080×720 pixels before proceeding.
- Refer to the GW calendar best practices for tips and a sample description.
- If applicable, select your academic department, program or entity from the “Group” field under Filters. If approved, your event will appear on both the CCAS web calendar and the GW Events Calendar.
- If you are unsure about how to fill out the form, or if you would like to create a feed of calendar events to your department website, please email ccasweb@gwu.edu.
Event Submission Best Practices
Add a main image to your event.
Uploading an image or graphic as the main image of your event can help increase the visibility of your event in the calendar.
Image Requirements
- High-quality photographs or marketing materials
- 1080 pixels by 720 pixels
- Less than 2 MB in size
- An acceptable file type: png, gif, jpg or jpeg
Include the hosting group or groups
On the calendar submission form, scroll all the way down to the Filters section. Under Group, select your relevant department, program or institute — you can select more than one. A Columbian College tag will be added to all CCAS events by the calendar administrators during approval.
Include event sponsor(s) or host(s) in the event description.
Include the event sponsors or hosts in the event description. This can be accomplished in a number of ways.
For example:
- The Department of American Studies invites you to a seminar featuring Dr. George Washington, professor of history at King’s College, who will discuss his experience crossing the Delaware.
- Co-Sponsored by the Department of Religion and the Cisneros Hispanic Leadership Institute.
- Hosted by the GW Departments of Sociology and Psychology.
